EG-YE-03
Education & Growth
Youth Empowerment
CORE
Excellence
v2.9.7
Youth representation in organisation decision‑making
Assesses the extent to which young people have a meaningful voice and formal representation in the organization's governance and decision-making processes. It ensures their perspectives shape direction through defined voting rights or decision privileges, a tiered devolved budget, time‑bound board responses to youth recommendations, and public reporting on impact. The approach is grounded in *Shūrā* (consultation) and *Adab al-Ikhtilāf* (ethics of disagreement), ensuring participation is genuine, safe, and influential.
Assessment Questions
- What formal structures or roles exist to ensure youth are represented in the organization's governance and decision-making processes?
- Does the board meet the youth representation targets (proportional to board size) or have a compliance plan?
- How does the organization ensure that youth representation is meaningful (e.g., budget authority, response SLA) and not tokenistic?
- Does the Youth Body ToR include election methods, term limits, agenda rights, and escalation routes?
- How are safeguarding risks specific to governance (e.g., 1:1 contact, sensitive data) managed via a specific protocol?
- What is the process for declaring and managing conflicts of interest for youth representatives?
- How does the board report back to the youth body on recommendations (timeliness and quality of response)?
- How do you ensure the youth body is representative across demographics, and do you publish these targets?
- What evidence exists of strategic decisions being influenced by youth input in the last 12 months?
Evidence Requirements
- Organizational charts and Board-approved Terms of Reference (ToR) for youth body.
- Minutes of meetings showing youth participation, eligibility checks, and conflict declarations.
- Board response log (redacted) showing recommendations, decisions, and response times.
- Youth Governance Safeguarding Protocol and risk assessments.
- Financial records showing tiered devolved budget and utilization.
- Annual Youth Impact Statement or section in Annual Report.
- Demographic data of youth representatives vs beneficiary targets.
- DPIA for digital engagement tools used with youth.
- Evidence of training provided to youth representatives.
Scoring Guidelines
| Level | Rating | Description |
|---|---|---|
| 5 | 5/5 | Representation targets met (Trustees or Observer+Pathway); Youth Council with robust ToR and tiered budget active; ≥ 3 reports/year; Board response SLA met (≤ 60 days); ≥ 2 high-materiality decisions demonstrably influenced in past 12 months; ≥ 80% of recommendations receive a quality-rated response. |
| 4 | 4/5 | Active youth council meeting ≥ quarterly with ToR; ≥ 2 reports/year; At least one youth trustee or formal observer; Formal board response mechanism exists; ≥ 1 resource/strategy decision influenced. |
| 3 | 3/5 | Youth body exists with draft ToR; meets ≥ quarterly; ≥ 1 report/year; informal board link; no devolved budget or inconsistent follow‑up. |
| 2 | 2/5 | Ad‑hoc consultation (surveys/one-offs); no formal representation. |
| 1 | 1/5 | No youth voice. |
Discussion (1)
Administrator
2026-03-07 11:08:13.508178
📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json
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