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JTW-JME-09 Justice, Trade & Work Justice & Market Ethics CORE Excellence v2.9.7

Procurement spot-checks conducted

Assesses the implementation of regular, unannounced procurement spot-checks. This practice embodies ḥisbah (accountability) and safeguards amānah (trust) by verifying compliance, preventing waste, and assuring stakeholders that resources are managed ethically. Rooted in the Maqāṣid (higher objectives) principle of ḥifẓ al-māl (preservation of wealth), such rigorous oversight prevents khiyānah (betrayal of trust) in financial dealings. Spot‑checks explicitly cover procurement cards, staff expenses, petty cash, and low-value purchases due to elevated misuse risk.

Good 8
  • Minimum of three documented spot-checks annually (proportionality applies)
    Monitoring Essential
  • Defined sampling protocol (population, size, stratification, log)
    Process Essential
  • Strict independence (no self-review, COI declaration, reporting line)
    Governance Essential
  • Notification & integrity controls (unannounced definition, read-only records)
    Monitoring Essential
  • Remediation SLAs and escalation triggers
    Process Essential
  • Comprehensive documentation of findings and closure
    Documentation Essential
  • Standardized methodology (checklist, tax/VAT tests)
    Excellence High
  • Rotation of staff conducting checks
    Transparency High
Better 3
  • High‑risk indicators catalogue for sampling
    Risk Management High
  • Data analytics with GDPR compliance
    Technology High
  • Trend analysis of findings
    Continuous Improvement High

Related Criteria

JTW-JME-01 Independent Maẓālim panel active JTW-JME-02 Dispute resolution timeliness JTW-JME-03 Restorative-justice policy JTW-JME-04 Whistleblowing protection tested (Speak‑Up) JTW-JME-05 Staff awareness of grievance mechanism
Version
2.9.7 2025-11-05

Discussion (1)

Administrator 2026-03-07 11:07:55.787280

📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json

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