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TS-BGS-01 Trust & Stewardship Board Governance & Strategy CORE Compliance v2.9.7

Trustee board meetings are scheduled, quorate, and minuted

This criterion evaluates whether trustees hold quorate, regularly scheduled meetings with timely papers and properly approved minutes. It ensures minutes record attendees, declarations of interest, decisions with rationale, dissent, and action owners while applying data minimization principles (avoiding excessive personal data). Minutes are secured in line with UK GDPR/Data Protection Act with defined retention and access controls.

Compliance 5
  • Proper documentation with formal minutes applying data minimization
    Documentation Essential
  • Minutes stored securely and accessibly with role-based access
    Security Essential
  • Record of attendance, quorum verification, and decisions made
    Documentation Essential
  • Conflicts of interest declared, managed, and minuted
    Governance Essential
  • Defined retention period (minimum 10 years) and access controls
    Security Essential
Basic 5
  • Meeting frequency set annually based on organizational size/risk (minimum quarterly)
    Governance Essential
  • Action items clearly documented with ownership and deadlines
    Documentation Essential
  • Agendas and papers issued 5–7 days in advance
    Process Essential
  • Use standardized agenda and minutes templates
    Excellence Medium
  • Include action items with clear ownership and deadlines
    Leadership High
Good 6
  • Decision rationale and any dissent recorded
    Governance Essential
  • Minutes drafted and shared within 7 days and approved at the next meeting
    Process Essential
  • Written resolutions use standard template and are ratified at next meeting
    Governance Essential
  • Virtual/hybrid meetings have verified identity/attendance controls
    Technology Essential
  • Run a GDPR/minimization check before finalizing minutes
    Security High
  • Maintain a 'Board Decision Register' (log)
    Governance High
Better 2
  • Store minutes in a secure digital board repository with version control
    Technology High
  • Use in-camera minutes for confidential items (HR/legal) with restricted access
    Security High
Best 1
  • Conduct a 5-minute meeting effectiveness review at the end of each meeting
    Excellence Medium

Related Criteria

TS-BGS-02 Trustees set direction & strategy TS-BGS-03 Trustees meet statutory reporting TS-BGS-04 Finance represented in decisions TS-BGS-05 Annual board and executive skills-gap analysis conducted and actioned TS-BGS-06 Public remuneration & expense disclosure for senior staff
Version
2.9.7 2025-11-06

Discussion (1)

Administrator 2026-03-07 11:07:39.211848

📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json

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