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TS-BGS-08 Trust & Stewardship Board Governance & Strategy CORE Compliance v2.9.7

Shūrā decisions formally minuted with rationale, dissent, and timely approval

Assessing whether the organization documents its decision-making processes, particularly those involving consultation (shūrā), through formal minutes that record the rationale, diverse perspectives (adab al-ikhtilāf), and final resolve (azm). Rooted in the Islamic principles of amānah (trust) and ḥifẓ al-ḥuqūq (preservation of rights), this rigorous documentation safeguards institutional integrity. It ensures that decisions are traceable, compliant with regulatory standards, and preserved for accountability before both stakeholders and the Divine.

Compliance 4
  • Formal minutes evidencing reasonable care and skill
    Documentation Essential
  • Data protection controls (Classification, Retention, Access)
    Infrastructure Essential
  • Record conflicts of interest and recusals
    Governance Essential
  • Record safeguarding/serious incident escalation rationale
    Governance Essential
Basic 1
  • Record vote counts or consensus statements
    Documentation Important
Good 9
  • Board-approved 'Schedule of Matters Reserved' and materiality thresholds
    Governance Essential
  • Explicit recording of dissent/challenge (Adab al-Ikhtilāf)
    Documentation Essential
  • Strict approval workflow (Draft -> Circulate -> Approve -> Adopt)
    Process Essential
  • Mandatory Decision Log for out-of-meeting decisions
    Documentation Essential
  • Single Action Register linked to minutes with escalation rules
    Process Important
  • Structured minute template with key elements (issue, options, risks, fiqh alignment)
    Excellence High
  • Use of minutes in trustee induction and strategy refresh
    Strategic Alignment High
  • Document SAR handling approach for minutes
    Compliance Medium
  • Record internal control considerations for finance approvals
    Governance High
Better 4
  • Redacted 'Key Decisions' summary for members/public
    Transparency Important
  • Audio capture with DPIA, consent, and auto-deletion; prohibited for sensitive items
    Technology Medium
  • Hybrid/online meeting equity (Equality Act compliance)
    Inclusion Medium
  • Quarterly quality audit of minutes using a checklist
    Continuous Improvement High

Discussion (1)

Administrator 2026-03-07 11:07:41.292778

📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json

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