Shūrā decisions formally minuted with rationale, dissent, and timely approval
Assessing whether the organization documents its decision-making processes, particularly those involving consultation (shūrā), through formal minutes that record the rationale, diverse perspectives (adab al-ikhtilāf), and final resolve (azm). Rooted in the Islamic principles of amānah (trust) and ḥifẓ al-ḥuqūq (preservation of rights), this rigorous documentation safeguards institutional integrity. It ensures that decisions are traceable, compliant with regulatory standards, and preserved for accountability before both stakeholders and the Divine.
| Metric | Shūrā minutes compliance and quality score |
|---|---|
| Target | 100% compliance with Schedule of Matters Reserved; 95% checklist score; <10% overdue actions. |
| Frequency | Quarterly |
| Method | Quarterly Audit: (Number of minutes meeting all checklist criteria / Total meetings) × 100. Checklist includes: Rationale, Dissent, Conflicts, Action Links, Timeliness. |
| Unit | Percentage |
Level 1: Initial/Ad-hoc
Shūrā is informal and its outcomes are not documented. Decisions are communicated verbally with no formal record.
Level 2: Developing
Key decisions are sometimes minuted, but there is no 'Schedule of Matters Reserved' to define thresholds. Records often miss the rationale.
Level 3: Established
A standardized process and template are used. Minutes consistently record the final decision and attendees, but action tracking and dissent recording are inconsistent.
Level 4: Advanced
Minutes are systematically reviewed via a strict workflow (draft/approve/adopt). They explicitly document rationale, dissent (adab al-ikhtilāf), and link to a formal Action Register. Data protection controls are in place.
Level 5: Optimizing
Minutes are indexed and actively used for strategy and induction. A 'Schedule of Matters Reserved' is reviewed annually. The board documents improvements to shūrā practice based on lessons from past decisions.
Organisation Types
By Organisation Size
| Size | Applicability | Notes |
|---|---|---|
| Micro | partial | Basic minutes and decision logs are required by law, but formal delegation matrices and schedules of matters reserved are disproportionate for volunteer-only boards. |
| Small | partial | Requires formal minutes, rationale, and recording of dissent, but materiality thresholds and delegation matrices can be significantly simplified. |
| Medium | full | |
| Large | full | |
| Major | full |
Applicable When
- Organization has a decision-making body (board, committee, council)
- Major decisions are made by the organization
- Organization engages in Shura (Consultation)
- Organization is legally constituted
Not Applicable When
- The organization is a sole proprietorship or has a single-person governance structure where all decisions are made unilaterally by one individual.
- The organization is a subsidiary or local chapter with no authority to make major strategic decisions, all of which are made and documented by a parent or headquarter entity.
- The organization is an informal, non-legally constituted entity (e.g., a temporary community project, an informal study circle) without a formal governing body.
Related Criteria
Discussion (1)
📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json
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