TS-BGS-15
Trust & Stewardship
Board Governance & Strategy
CORE
Excellence
v2.9.7
Annual ikhlāṣ intentions review
Assesses the annual process for leaders to review their ikhlāṣ (sincerity). This practice grounds leadership in its divine purpose, ensuring decisions are for Allah's pleasure. Stakeholder trust signals generated by this process include reduced complaints about fundraising ethics, improved staff culture survey integrity scores, and clean conflict/gifts registers, safeguarding the organization’s spiritual and ethical integrity.
Assessment Questions
- Is there a defined process for leaders to annually review their ikhlāṣ (sincerity) and intentions related to their roles?
- Does the organization maintain a 'Leadership Scope Register' to ensure all relevant decision-makers (including subsidiary directors) are included?
- What data fields are collected (attendance only? anonymised themes?) and how is special category data avoided or legally justified (Article 6 & 9)?
- What is the retention period, access list, and storage location for any records generated?
- What is the escalation route if conflicts, misconduct, or safeguarding concerns arise during the session?
- How are the collective insights from these reviews used to positively influence leadership behavior and risk controls (without exposing personal data)?
- Who facilitates the session and what qualifications/independence do they have?
- Is re-affirmation of conflicts, related-party, and gifts/benefits integrated and minuted?
- How are insights reflected in the Trustees’ Annual Report and culture reporting?
Evidence Requirements
- Documentation of the annual ikhlāṣ review process, including templates and 'Leadership Scope Register'.
- DPIA/LIA document specifying Article 6 lawful basis and Article 9 condition (if applicable).
- Anonymised summary of themes authored by the facilitator (no attribution, restricted access).
- Sample board decision papers showing completed 'intention & amanah check' sections.
- Attendance logs (data minimised).
- Facilitator Terms of Reference (ToR) including confidentiality and escalation clauses.
- Refreshed conflicts/gifts declarations.
- Excerpt of Trustees’ Annual Report referencing culture/values oversight.
- Minutes showing governance adjustments made based on review insights (e.g., 'Fundraising strategy adjusted to ensure donor dignity').
Scoring Guidelines
| Level | Rating | Description |
|---|---|---|
| 5 | 5/5 | (A) Governance: 100% participation; DPIA/LIA fully documented; anonymised themes feed risk/strategy; 'niyyah check' embedded in decision papers. (B) Spiritual: Expert facilitation; deep engagement with muḥāsabah; demonstrated ethical adjustments to decisions (e.g., fundraising tone) recorded in minutes without exposing personal intent. |
| 4 | 4/5 | (A) Governance: Good participation; conflicts refreshed; data minimisation applied. (B) Spiritual: Structured reflection with appropriate resources and clear leadership buy-in. |
| 3 | 3/5 | (A) Governance: Basic annual requirement met; attendance recorded; GDPR basics in place. (B) Spiritual: Limited depth; generic reflection guide used. |
| 2 | 2/5 | Minimal or inconsistent intention review; lacks structured approach or data protection consideration. |
| 1 | 1/5 | No leadership intention review for ikhlāṣ. |
Related Criteria
Version
2.9.7
2025-11-05
Discussion (1)
Administrator
2026-03-07 11:07:43.073926
📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json
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