TS-SFD-03
Trust & Stewardship
Strategic Fundraising & Development
CORE
Excellence
v2.9.7
Grant-Writing & Institutional Funding Process
Evaluates the systematic process for securing and managing institutional funds. This reflects *Kafāʾah* (competence) and *Riʿāyah* (stewardship), ensuring resources are acquired ethically and managed effectively to serve the community's *Maṣlaḥah* (public interest) and sustain vital services. Pursuing such funding aligns with *Ḥifẓ al-Māl* (preservation of wealth) by securing sustainable financial streams. Furthermore, upholding *Amānah* (trust) in grant-writing demands absolute truthfulness in proposals and rigorous accountability in reporting, fulfilling the covenant with benefactors.
Assessment Questions
- What are your documented acceptance/refusal criteria for institutional funders (including ethical/Shariah alignment, reputational risk, and restrictions feasibility)?
- Describe the documented process for developing, reviewing, and submitting grant proposals. How are roles, Delegation of Authority (DoA), and conflicts of interest managed?
- Show how you translate grant terms into operational controls (conditions register, compliance matrix, reporting calendar, budget codes) and how you evidence delivery for audits.
- How does the organization measure the performance and impact of its grant-funded projects (ROI, compliance, success rate) and overall institutional funding strategy?
- Provide examples of how the organization uses data, lessons learned, or stakeholder feedback to continuously improve its grant-seeking and management processes.
Evidence Requirements
- Documented institutional funding strategy with ethical acceptance/refusal decision logs.
- Bid 'Go/No-Go' assessment forms and Delegation of Authority (DoA) for sign-off.
- Conflict of Interest register entries/minutes showing bid-related declarations.
- Standard Operating Procedures (SOPs) for the grant lifecycle (prospecting, submission, mobilisation, reporting, closeout).
- Grant conditions registers, compliance matrices, and reporting calendars.
- Financial and narrative reports provided to funders with evidence of restricted fund reconciliation.
- Meeting minutes or reports where grant performance and strategy are reviewed.
Scoring Guidelines
| Level | Rating | Description |
|---|---|---|
| 5 | 5/5 | A highly proactive and successful grant fundraising program with excellent pipeline, process management, and stewardship controls |
| 4 | 4/5 | A good process for identifying, applying for, and managing grants is in place with strong internal controls (conditions registers, reporting calendars) |
| 3 | 3/5 | Grant applications are submitted; process covers lifecycle including mobilisation and closeout, but may lack advanced data strategy |
| 2 | 2/5 | Limited capacity or awareness of grant funding; ad-hoc approach |
| 1 | 1/5 | No engagement in grant fundraising. |
Related Criteria
Version
2.9.7
2025-11-05
Discussion (1)
Administrator
2026-03-07 11:07:53.195996
📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json
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