Eid Prayer Facilities & Logistics: Comprehensive Planning
This criterion assesses the comprehensiveness, safety, and spiritual quality of the organization's planning and execution for Eid prayer facilities. It evaluates the extent to which the organization proactively anticipates needs, mitigates risks, and creates a safe, accessible, and dignified environment for all attendees. Key elements include trustee-level governance, safeguarding, protective security (CT/HVM), medical provision aligned with industry standards (e.g., The Purple Guide), and equitable facilities for women and families. It requires strict adherence to legal obligations regarding traffic management, waste duty of care, and data protection. The criterion emphasizes the Islamic principles of removing hardship (Raf‘ al-Haraj), consultation (Shura), and neighborly rights, ensuring the event reflects the spirit of Eid through seamless organization and continuous improvement.
- Can you provide the 'Event Safety Pack' signed off by the Trustees, including the Risk Assessment and Insurance?
- How were steward ratios calculated, and what training did they receive regarding the crowd management trigger-action matrix?
- Show evidence of the pre-event emergency response exercise (tabletop or drill) and the M/ETHANE communication protocol.
- How does the plan ensure equitable and dignified facilities for women, and how was this verified pre-event?
- Provide the Access Plan and evidence of consultation with disabled community members.
- If traffic management was conducted on public roads, can you provide the NHSS 12D contractor's plan and local authority approval?
- What specific medical resources were deployed, and how did this align with The Purple Guide risk assessment?
- Show the 'Lessons Learned Register' from the previous event and evidence that actions were closed out.
- Trustee meeting minutes approving the Event Safety Pack.
- Signed Risk Assessment with hazard log and controls.
- Crowd Management Plan with steward deployment map and ratios.
- NHSS 12D Traffic Management Plan (if applicable) and contractor credentials.
- Access Plan and audit checklist.
- Emergency Response Plan and record of pre-event drill/exercise.
- Safeguarding Policy, DSL contact details, and DBS log.
- Medical Plan and agreement with provider.
- Waste Transfer Notes and litter sweep record.
- Post-event report with Lessons Learned Register.
| Level | Rating | Description |
|---|---|---|
| 5 | 5/5 | Optimizing: All Level 4 requirements met, plus stress-tested contingency plans (drills conducted), innovation in sustainability/tech, and a closed-loop improvement process where previous lessons are proven to be implemented. The event serves as a sector model. |
| 4 | 4/5 | Proactive: All Level 3 requirements met, plus engagement with Safety Advisory Group (SAG), full medical plan (Purple Guide compliant), pre-event tabletop exercise conducted, and proactive neighbor engagement. Feedback is systematically analyzed. |
| 3 | 3/5 | Defined: Documented Event Safety Pack approved by Trustees. Includes full Risk Assessment, trained stewards (ratio met), basic Access Plan, valid insurance/permits, and equitable women's provision. Execution is smooth with minor issues. |
| 2 | 2/5 | Managed: Basic documentation exists (site map, simple timeline). Some risk mitigation (e.g., first aid kit, some stewards) but lacks formal ratios or specific plans for CT/Safeguarding. Women's area or accessibility may be suboptimal. |
| 1 | 1/5 | Initial: Ad-hoc planning. No formal risk assessment, insurance, or documented emergency procedures. Reliance on untrained volunteers for critical safety tasks. Significant complaints or safety gaps. |
Related Criteria
Discussion (1)
📋 **Version updated: 1.0.0 → 2.9.7** **Changes:** Updated islamic_references from mizan-297.json
Sign in to post a comment.